There is a lot of information being printed, copied and faxed in offices. Important files are in transit regularly, which is why it is so critical that these files are being secured. Not only should security be top priority, but records of all processes performed should be kept in the event of an audit. This is where IRS Publication 1075 comes along.
What is IRS 1075?
The IRS Publication 1075 is a set of security guidelines for printers that companies must follow to protect Federal Tax Information. The guidelines focus mainly on printer security. Here are a few highlights:
- Security configuration and strong security controls for management
- Encryption of all files in transit
- Strong access enforcement controls
- Follow disposal procedures and media sanitization requirements when it comes to throwing away a printer
- Auditing enabled
If you need help with evaluating your printer security you can find out more about our consultation services here.
IRS 1075 and Auditing
In the event of an audit, you must have everything on record, including all access logs and activity of company printers. When your printer is auditing enabled it will keep track of everything, including:
- Dates and times
- Events and actions
- Activity such as logins, logouts, startups and shutdowns
- Pinpointing authorized users activity and unauthorized use
Making sure your printer is auditing enabled will keep you in the clear in the event of an audit and eliminate any hassles. To get your printer IRS 1075 audit ready you can find more information on our 1075 auditing services here.
If you are not sure where to begin or what is needed in regards to IRS 1075 compliance and your printers, please get more information on our IRS 1075 consulting services here.